explitia ERP – analytical accounts as a real support for managers

One of the biggest challenges in managing finances for service and project-based enterprises is effective cost analysis. To optimize the budget and control project profitability, it is essential to precisely allocate expenses. Analytical accounts in explitia ERP enable detailed cost tracking by projects and contracts, making it easier to make strategic decisions. Discover how to improve your company’s profitability and optimize financial processes! Sometimes, taking a critical look at your business processes is worthwhile. Learn more in this article.

The primary costs in project-based service companies include:

✔️ specialist labor costs,

✔️ external purchases,

✔️ expenses related to business trips (especially for companies handling international projects).

Analytical accounts in explitia ERP allow for the precise grouping of these costs by project. This enables managers to:

✔️ analyze costs per project,

✔️ track the profitability of executed orders,

✔️ effectively control finances, reduce expenses, and identify inefficient areas of operation.

The explitia ERP system offers all the necessary functions for managing resources in small and medium-sized service and project-based companies. It supports sales processes – from CRM and lead management to project execution tracking, project closure, and ongoing cost control. All project-related information is stored in one place, allowing managers to analyze past contracts easily and apply lessons learned to future projects.

With explitia ERP, you can analyze past projects and gain insights into potential underestimation of work hours, for example.

Example: If a project was planned for 200 work hours but actually took 280 hours, explitia ERP allows you to determine whether this was a one-time underestimation or a recurring issue.

Such analysis enables better estimation of future projects and helps avoid repeating mistakes. Many companies are unaware of the actual costs of project execution, such as meeting costs. The larger the project, the more people from the client’s side want to stay informed, which generates numerous meetings. Meetings with many participants can quickly become a significant hidden cost, affecting project profitability. The system helps identify these hidden costs and prepare better for negotiations, such as incorporating them into the contract price or optimizing the number of meeting participants.

There are many systems on the market specializing in specific areas. Some tools focus on task management, while typical financial and accounting systems primarily handle inventory and invoicing. However, delegation management modules are rare and often require additional integration. explitia ERP was designed as a comprehensive solution for service and project-based companies with 10 to 200 employees. Unlike many other solutions, it:

✔️ requires no additional integrations – all functions in one place,

✔️ offers full financial analysis, including delegation control and labor cost management,

✔️ reduces implementation and training time,

✔️ provides fast and clear data analysis, enabling informed business decisions.

Our goal was to create a ready-to-use, comprehensive system. Therefore, explitia ERP offers proven solutions based on real-world experience. Instead of building a system from scratch, you can implement a ready-made platform tailored to actual business needs.

We recommend initially using the system without making significant changes. Our experience shows that many of our initial ideas simply did not work. We made numerous modifications, many of which turned out to be unnecessary or ineffective. As a result, we often reverted to the original assumptions. We want to convince clients that sometimes, adapting business processes to a ready-made solution based on experience is the best approach. This is also financially beneficial, as the cost of implementing major changes often exceeds the price of the license itself.

By implementing the ready-to-use explitia ERP system:

✔️ you can test the system before full implementation,

✔️ avoid costly modifications,

✔️ gain access to proven functionalities tailored for project-based service companies.

Often, systems created based on abstract ideas and visions turn out to be too general and, therefore, ineffective. Optimizing such solutions can be costly. With explitia ERP, you can benefit from the experience of others and implement a solution that fully meets the needs of a small or medium-sized service-based project company.

Before implementing an ERP system, consider analyzing your company’s existing processes and whether some of them should be restructured. As someone responsible for digitizing a service and project-based company, I have experienced this firsthand. Often, transferring inefficient procedures into an IT system only exacerbates the problem. In such cases, it is better to reorganize business processes around proven and effective operations.

explitia ERP enables process automation and the identification of areas for optimization, ultimately leading to greater operational efficiency.

The explitia ERP system and its implemented analytical accounts provide essential support for managers, allowing them to conduct detailed financial analysis, allocate costs effectively, and improve project execution. The solution fully meets the everyday needs of SMEs with a project-based service model. If you are considering digitizing your business, running an architectural, design, or engineering office, implementing IT projects, or providing other services where specialist labor costs are a significant factor, see how explitia ERP can optimize your operations!